Student Information and Code of Conduct

Parent and Student Information for Monroe Elementary School

Alder A

Office Staff:

Micki Hughes



Cindy Vaughn

Building Admin. Assistant


Kati Lupia

Guidance Counselor


Jennifer Korn

Pre-K and Student Services Director


Denise English

Preschool Admin. Assistant


Mark Fenik

Transportation Director


Hours of Operation:

Office: 8:30 a.m. - 3:45 p.m. Monday-Friday

Student Hours:

First Bell: 8:40 a.m.

Tardy Bell: 8:50 a.m.

Dismissal: 3:30 p.m.

Students should be dropped off between 8:40 a.m. and 8:50 a.m. Students who need to be dropped off earlier should inquire about Monroe's Latchkey program.

Website: http://www.alder.k12.oh.us/monroeelementary_home.aspx

Facebook: Like our “Monroe Elementary” page! Search for @MESAlder on FB

We like to share what’s going on at Monroe using our website, Facebook, and Twitter. We never publish a student’s name with their picture. Parents have the option to “opt out” of photographs using the form sent home at the beginning of the year.

Procedures for Dropping Off/Picking Up Students:

Parent pickup and drop off will be in the front parking lot. If you are just dropping off or picking up, you may pull up to the front curb, drop off or pick up, and then pull out. This should be a single file line.

The front curb lane is not for parking! Please park in the parking lot if you need to have a conversation or come into the building!

When picking up a child in the afternoon, please stop BY THE CURB IN THE PICK-UP/DROP-OFF ZONE and wait for the walkers to come out the front door. A staff member will ensure your child gets to your car. Children are not allowed to walk into the parking lot without an adult with them.

The front curb drop-off/pick-up is a single file line! Children could be injured if we pass each other.

The bus/playground lane is EXIT ONLY during school hours.

All other vehicles should use the front entrance and parking lot

Thank you for working with us to make our arrivals and dismissals as safe as possible!

Communicating about absences and/or a change in plans

Change in transportation:

Please send a note with your child to outline any changes in transportation that will occur.

Should you have to change plans mid-day, please call the school office by 3:15 p.m. so that we can deliver the message to your child.

When your child is sick:

On the day of the absence, please call the school office or text the texting line before 8:30 a.m. to let us know your child’s name, grade, and teacher as well as the reason for the absence.

When your child returns to school: Please send a written note outlining your child’s name, grade, teacher and date(s) of absence. If your child went to an appointment of any kind, please send the excuse from the office as well.

Absences other than sickness:

If your child needs to be absent for reasons other than illness or doctor appointments, please ask for approval before the absence whenever possible. All vacations and out of town visits require a vacation approval form to be filled out before the day(s) the student will be out of school.
Late Arrivals

When students arrive late for school, a parent/guardian is required to sign them in with the school office staff.

Picking up Children at School

When parents have occasions to take students out of school during the school day, the following procedures should be followed:

  1. Please send a note to school prior to the appointment whenever possible. We will do our best to have the child ready and waiting for you
  2. An advanced phone call to the office will make it possible for our staff to have the child ready and waiting for you when you arrive.
  3. All students must be signed out in the school office before leaving.
  4. Please ask the doctor/dentist for a school excuse and send it with your child the next day.

All school visitors must report to the office before attempting to go to any other part of the building. Classroom visits are always welcome and can be arranged by contacting your child’s teacher or the building principal prior to the visit.

School Fees:

Fees for the school year will be $40 per student in grades K-4. Parents/guardians who are unable to pay fees by the September 30th deadline are expected to set up a payment plan. Should this not be done or not conscientiously addressed, student(s) will not be eligible to participate in special activities throughout the course of the year. 

Fee waiver forms are required for students who receive free lunches if their families wish to have their fees waived. These forms are due on September 30th.

Cafeteria Information

School breakfasts and lunches are prepared and served by our cafeteria staff each day. The cost of these meals is established by the Board of Education each year. Children who bring their lunch may purchase milk at school. Menus are sent home at the beginning of each month and are posted on the district website. Applications for free or reduced-price meals are sent home at the beginning of each school year. Each family needs to be approved each school year.

School Lunches cost $2.75 each

Reduced school lunches cost 40 cents each

Breakfasts cost $1.50 each

Students who are on reduced lunch can have breakfast for free

Milk is 50 cents per carton

Student Code of Conduct

The following expectations are consistent with the Code of Conduct for Jonathan Alder Local Schools. Our staff expects students to know and follow these guidelines throughout the school.

  1. Be nice (be fair and supportive of others).
  2. Work hard (come prepared to learn and work hard to achieve your goals).
  3. Make no excuses (take responsibility for your actions without blaming others or playing the victim).
  4. Choose well (life is full of choices-- be thoughtful).

Permission to Photograph

It is the policy of Monroe Elementary School to allow photographs and video footage of the students to be used in district produced materials including but not limited to websites, brochures, posters and other printed materials. Students may be identified by name in printed materials to provide them with recognition opportunities when appropriate. Students will never be identified by name and picture together on internet sites.

Playground Information

Recess will always be supervised by Jonathan Alder Employees. We will spend time teaching our students the playground rules and expectations at the beginning of the year. Reminders of appropriate choices will be given on a consistent basis. Students will be encouraged to keep their hands, feet, and bodies to themselves and to use kind words with each other. Any play that resembles violence or fighting is not permitted at school. Items that can be found on the ground should stay on the ground. This includes sticks, rocks, dirt, and snow.   Students will be taught appropriate ways to play with equipment and they are expected to follow those rules. In cases of inclement weather, recess may be held indoors. Students should dress for outdoor recess just in case we go outside. When the temperature or wind chill is below 20 degrees, students will remain indoors. Indoor recess due to other weather conditions will be at the discretion and best judgment of school staff.

Lost and Found

Parents are encouraged to print names in or on coats, sweaters, sweatshirts, hats, lunch boxes, boots, etc., to help ensure safe keeping. Occasionally such items find their way to the lost and found area. All lost and found items remaining at the end of the school year will be donated to charity.

Field trips are intended to enrich each student’s understanding of the academic standards that are taught in school. All parents and chaperones attending field trips are required to have a criminal background check completed. A low-cost background check is available through Secure Volunteer on our website. A link is provided under the Community tab on the "Parents & Guardians" page.  Any parent or chaperone who does not obtain a background check will not be permitted on the field trip. They will be asked to leave and/or sign out their student, resulting in an unexcused absence from school. 

Health Care
  1. Children who require medication at school will require a form for administering the medicine. If it is a prescription medication, the form must be signed by the child’s doctor or healthcare provider. Additionally, all medicines must be provided in their original container/prescription bottle that includes directions for administration. The form can be obtained in our office.
  2. If a child has an accident or becomes ill, parents will be called to come and get the child. We try to keep changes of clothes on hand. Children who are able to clean themselves will be given the opportunity to do so to try to avoid a trip to school for the parent. We can help a child within reasonable limitations, but there are many cases where school personnel will need a parent to handle the cleaning duties. Thank you for being patient with this.
  3. Children who are nauseated, vomiting or have diarrhea should be kept home from school. They should be free of vomiting or diarrhea for 24 hours before returning.
  4. Children who have a fever or a contagious illness of any kind should be kept home from school. Students may return to school when they have been fever-free (without the use of fever-reducing medicine) for 24 hours. For other contagious illnesses, returning to school depends upon the advice of the school nurse and/or your child’s doctor/healthcare provider.

Field Trips and Volunteers

Parent volunteers help our school run smoothly! Volunteer opportunities range from reading with students to copying papers for teachers.

We love having parents/guardians at school and on trips! Please contact your child’s teacher if you are interested in helping with field trips or in the classroom

Monroe has one school-sponsored fundraiser each year to raise money for our student needs and activities fund. In the past 4 years, we have been able to pay for 100% of our field trips with this fundraiser. Additionally, many amazing learning experiences (such as COSI on Wheels and author visits) have been funded this way. Please note that other fundraisers (flower sale and candy/wrapping paper) are PTO sponsored. Our PTO uses their funds to benefit our students as well.

Parent Teacher Organization (PTO)

Our staff values the family as the primary educator and child care provider for our students. The PTO has been established in order to foster positive, productive interactions among parents and teachers that benefit children. If you are interested in more information or want to volunteer, please contact a PTO officer.

Dress Code

Students should come to school dressed appropriately for the weather conditions and learning. Shorts, dresses, and skirts that are extremely short, tight or binding are not permitted. Bare midriffs and spaghetti straps are not appropriate school clothing either. Clothing with messages and/or pictures should be in good taste and appropriate for the elementary age group. It is recommended that students wear shoes that cover toes for safety purposes. The remainder of our clothing expectations are founded in the hope that all involved will use good taste, cleanliness, neatness, and care for the child’s well-being.

Policies and Notification of Rights:

Movies and Videos at School

  1. Any movie or video which is considered for classroom use will consider the rating system assigned to the movie and adhere to the following
  2. No R-Rated movies, videos or segments will be shown or required for any class or assignment
  3. Any PG-13 movie or video may not be shown in its entirety below 9th grade
  4. Any segment of a PG-13 or NR movie that is deemed educationally necessary must be approved by the building principal and by parental permission slips.
  5. The regular use of movies or videos for recreational purposes at school is not permitted.
  6. Copies of movie/video guidelines are to be included in the school handbooks. 

School Parties

There are three planned room parties each year. They are our Fall Festival, Winter break, and Valentine’s Day parties. These parties are usually organized by the room mothers. Please contact PTO if you would like to volunteer to help with a classroom party. Students often like to have a treat for their birthday. Birthday celebrations should be simple and could include a snack or a snack and drink. Napkins and cups are always appreciated if food is sent. Please contact your child’s classroom teacher to arrange for a treat time. The teacher can alert you of any special dietary restrictions. If your child has any special dietary needs, please feel free to send a box of a special snack that your child’s teacher can use to ensure that your child gets a treat during these birthday treat times.

Attendance Policy

In order for the school to provide a consistent educational program for your child, daily attendance is extremely important for your child’s success. Our attendance policy requires medical documentation and intervention with the truancy officer after ten absences. A half-day absence will be counted if a child arrives after 9:40 a.m. or leaves before 2:40 p.m. Arrival after 8:50 a.m. but before 9:40 a.m. is considered a tardy. Dismissals after 2:40 are considered early releases/tardies as well. Excessive absences will be taken into account when making promotion/retention decisions for students.

Notification of Rights Under the Pupil Rights Amendment (PPRA)

The Jonathan Alder School District Policy on the Pupil Rights Amendment (PPRA) is designed to protect student rights. Such rights include student privacy in the administration of surveys, collection, disclosure or use of personal information for marketing, sales, or other distribution purposes. Jonathan Alder Local School District will make this notification to parents at the beginning of the school year if the District has identified the specific or approximate dates of the activities or surveys at that time. For surveys and activities scheduled after the school year starts, parents will be provided reasonable notification of the planned activities and surveys listed below and be provided an opportunity to opt their child out of such activities and surveys. Parents will also be provided an opportunity to review any pertinent surveys.

Following is a list of the specific activities and surveys covered under this requirement: •Collection, disclosure, or use of personal information for marketing, sales, or other distribution.

Administration of any protected information survey not funded in whole or in part by ED. •Any non-emergency, invasive physical examination or screening as described above.

Parents who believe their rights have been violated may file a complaint with:

Family Policy Compliance Office

U.S. Department of Education 

400 Maryland Avenue, SW

Washington, D.C. 20202

Weapons Alert:

Unless otherwise authorized by law, pursuant to Ohio Revised Code 2923.122, no person shall knowingly possess, have under the person’s control, convey, or attempt to convey a deadly weapon or dangerous ordnance into a school safety zone.

Electronic Network Usage

Technology has fundamentally altered the ways in which information is accessed, communicated, and transferred in society. As a result, educators are continually adapting their means and methods of instruction, and the way they approach student learning, to incorporate the vast, diverse, and unique resources available through the Internet. The Board provides Education Technology so that students can acquire the skills and knowledge to learn effectively and live productively in a digital world.

The Board of Education provides students with access to the Internet for limited educational purposes only and utilizes online educational services to enhance the instruction delivered to its students. The District’s Internet system does not serve as a public access service or a public forum, and the Board imposes reasonable restrictions on its use consistent with its limited educational purpose.

The entirety of this policy (7540.03) and the Student Code of Conduct (5136) policy can be found online.


By signing permission on the agreement page, parents or legal guardians acknowledge that they agree that their child will comply with the terms of the Jonathan Alder District Network Acceptable Use Policy, including accepting full responsibility for supervision if and when a student’s district account is not in a school setting. Parents/Guardians understand that it is impossible for the Jonathan Alder Local School District to restrict access to all controversial materials agree to hold the district and its officers, agents, and employees free from any and all liability that may result from their child’s or ward’s access to inappropriate materials in connection with network usage.

By signing the agreement, students agree to abide by the terms of the Jonathan Alder Local School District’s Network Acceptable Use Policy. Should the student commit any violation or in any way misuse the electronic network services or the school’s computer network, access privileges may be revoked and disciplinary actions may be taken.

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